Electronic Recordings and Written Transcripts

       
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You can obtain either electronic recordings or written transcripts for many court proceedings.

Transcripts:  A court reporter’s transcript is considered the official record of the court proceeding. When there is no court reporter at a court hearing or trial, such as in limited jurisdiction civil, unlawful detainer cases, small claims and traffic calendars, the audio recording of the proceeding is considered the official court record.  There is a 'per page' fee charged for all transcripts plus mailing when applicable.

CD (Audio Recording):  If the hearing was electronically recorded (no court reporter), the audio recording of a proceeding can be purchased for your use, however, it is not considered the 'official record.'  There is a flat fee for a CD of electronically reported proceedings plus mailing (see order form ER-001).

Notice of Availability of Reporting Services

For a complete listing of current* reporting services, please see this link:
Notice of Availability of Reporting Services 

*Please note that this list reflects the current status of Reporting Services, which is updated routinely.  Consult your case file of minute order to determine the type of reporting services that were available on the date of your court hearing.


IMPORTANT NOTICE:

Effective 1/1/13, unless otherwise noted on the Notice of Availability of Reporting Services, there are no reporting services available in Unlimited and Limited Civil matters, including Family Law, Probate, Small Claims and Unlawful Detainer cases. You will not be able to obtain a recording or a transcript from the court for any proceedings in these civil case types after 1/1/13.  Any party may privately arrange in advance for the presence of a court reporter from an outside reporting service provider, or freelance reporter, for an upcoming hearing in these departments. The Court does not provide referrals and does not pay for the services of the reporter for these proceedings.  See Local Rule 24 and go to the “Civil” web page for detailed information on use of private reporters.

HOW TO GET A RECORD OF YOUR COURT HEARING:

The first step in obtaining a record of your prior hearing is to find out if the matter was electronically recorded or taken down by a court reporter:


How do I know if my hearing was electronically recorded or if a court reporter was present?
 

You must know the exact date of the hearing, which you can find out by looking in the court file or on the minute order from that court hearing. 

  • If your matter was heard in Martinez, please contact Court Records to arrange to view your file at 1111 Ward Street, Martinez, CA. 
  • If your matter was heard in a branch court, contact the branch court directly.
  • If you are outside the area, you can also send a letter to the court via fax 925-957-5795, or mail it to the Court Reporter Unit at P.O. Box 911, Martinez, CA 94553.

Be sure to provide the name of the case, case number, the exact date of the hearing and department or judge where the hearing was held.
 

COURT REPORTER TRANSCRIPTS


Can I order a transcript directly from the court reporter?

If you need to order a transcript of a hearing where a court reporter was present and know the name of the court reporter and/or the department he/she works in, you should call or write to the reporter directly. You must know the exact date of the court hearing.

ORDER A TRANSCRIPT ONLINE 

You must have the following information available:

    • Case Number
    • Department Number
    • Judge Name
    • Date of Proceeding

How do I find out who the court reporter was?

You can find the reporter’s name in the court file or on the minute order from the court hearing. (Please note: There may be different reporters at each hearing, so be sure you are looking at the minute order from the right date.) If you do not know who the court reporter was for a particular hearing, you can send a letter to the court via fax 925-957-5795, or mail it to the Court Reporter Unit at P.O. Box 911, Martinez, CA 94553. Be sure to provide the name of the case, the exact date of the hearing and department or judge where the hearing was held.

How long does it take for a court reporter to prepare a transcript?

The time it takes to prepare a written transcript of a court proceeding varies. Court reporters must respond to certain requests (such as those from the District Court of Appeal, the Supreme Court, and other entities) before they can respond to private requests. The court reporter will give you an estimate of how long it will take and how much it will cost.

ELECTRONIC RECORDINGS:

Is there a fee for electronic recordings or written transcripts? If so, can I get it waived (cancelled)?

Parties must pay a fee for either an electronic recording or a written transcript. The court cannot waive (cancel) this fee — even for parties who had their filing fees waived.

How do I get a transcript from an electronic recording, audio or video tape, or CD?

Contact a reporting service and arrange for the reporting service to contact the court. Reporting companies are a private business and you must pay them separately. The court will provide a CD-ROM of the court proceedings to the reporting service and they will prepare the transcript, so that it can be used as an official record.

For cases in a branch court, contact the court where the hearing was held and tell them you would like a transcript of your hearing.  If there was no court reporter at your hearing, bring this Electronic Recording Purchase Request form ER-001 to the court where your case was heard to order an electornic transcript.

Please note that no recording or transcript of any limited civil, small claims or unlawful detainer matters will be available from the court for hearings held after 1/1/13.  You may continue to purchase transcripts of electronically recorded traffic hearings.

How do I get a CD-ROM (electronic copy) of a proceeding that used electronic recording?  (NOT an official transcript)

You may contact the court directly for an electronic recording:

a.  For cases in Martinez: visit:

Court Records
1111 Ward Street, Martinez

or mail to:

P.O. Box 911, Martinez, CA 94553

or send in the form:

Electronic Recording Purchase Request ER-001 

b.  For cases in a branch court, contact the court where the hearing was held and tell them you would like an electronic recording of your hearing.  If there was no court reporter at your hearing, bring this Electronic Recording Purchase Request form ER-001 to the court where your case was heard to order an electronic transcript.

Please note that no recording or transcript of any limited civil, small claims or unlawful detainer matters will be available from the court for hearings held after 1/1/13.  You may continue to purchase transcripts of electronically recorded traffic hearings.
 


 

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